Childcare Center Management: How To Plan For A Healthy Year

   2021-01-08       5        Business
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Childcare center management has never been an easy task. And now the CDC guidelines for safety and sanitation could make administration even harder this school year.

Childcare center management has never been an easy task. And now the CDC guidelines for safety and sanitation could make administration even harder this school year. Now is the time to begin building your daycare strategic plan for staffing, scheduling, parent communication and classroom arrangements for social distancing and sanitization.  

If you start preparing now, you’ll have a seamless and simple process of returning to the classroom. Plus, you’ll put parents’ minds at ease that you plan to keep their families safe and healthy throughout the school year. 

Daycare strategic plan for staffing (and potential sick time) 

Based on the CDC guidelines, staffing is a bit more challenging during the pandemic. You need a daycare strategic plan to handle your childcare staffing, given the recommendation to keep teachers in the same classrooms all day.  

At a glance, this is what you’ll need to include in your daycare strategic plan for staffing. 

  1. Connect staffing to children’s schedules to save on payroll expenses. 
  1. Create a detailed plan for what to do if a teacher tests positive for COVID-19. 
  1. Have a backup staffing plan for what to do if a teacher or student starts showing COVID-19 symptoms mid-day. 

The largest challenge childcare center management faces when staffing the center is avoiding overstaffing that increases payroll expenses. To avoid overstaffing your childcare center and any one classroom at a time, tie staffing to children’s attendance data. 

Childcare software helps childcare owners see the enrollment and each child’s expected arrival and pickup time. This way, your childcare can schedule staff appropriately. 

Another consideration you’ll want to include in your strategic plan is what to do if a teacher tests positive for COVID-19. You can expect that teacher to be out for at least a week and will need to have substitute teachers who can step in to help. While you certainly hope this doesn’t happen in your center, you need to plan for it so you can act quickly and reassure parents.  

A final staffing consideration during the COVID-19 pandemic is how to adjust your classrooms if a teacher or child starts showing symptoms mid-day. You need to remove the teacher from the classroom and sanitize as best you can immediately. Ideally, you’d move those children into an empty classroom elsewhere while you sanitize to best protect them.  

Scheduling and attendance 

Each state’s restrictions on class sizes are different, so be sure to research your new requirements before setting up your classrooms in your child care administration software. But once you know the rules, restructure your classrooms.  

Here’s a glance at what you’ll need to prepare for this school year concerning scheduling and attendance. 

  1. Research your state’s classroom sizes and teacher-child ratios before setting up your childcare management software for the school year. 
  1. Create a plan for how to offer virtual classes through cloud-based software, like iCare Software. 
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Childcare center management has never been an easy task. And now the CDC guidelines for safety and sanitation could make administration even harder this school year. 


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ruchi jain

iCare Software has over 20 years of experience building out the needs for childcare centers. We developed our software application to streamline your business processes and automate the daily tedious ..


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