Fleet management software has many different functions and purposes. For example, some forms of  will act as a central control station for tracking all business transactions related to the vehicles in a fleet. This would include authorization and sign-in points for employees using the vehicles and submitting orders to the software. Some forms of fleet management software also record and store data related to fuel sales, maintenance records, etc. This may be essential for tax reporting purposes.

Some fleet management software can also directly access a computer network for real-time tracking, reporting and analyzing. This can include vehicle tracking with GPS and wireless technology tracking for commercial vehicles. Vehicle tracking makes it easier for fleet managers to monitor driver performance, vehicle availability and costs.

Another form of fleet management software provides insight into customer preferences and helps fleet managers in developing advertising campaigns and product promotions. It can also forecast demand and give hints as to how product designs should evolve to increase profits. Some reports provided by this software can be prepared faster than others if the fleet managers have access to detailed information on current market conditions.

Fleet managers can use fleet management software to monitor their fleet and manage its maintenance, fueling and repair activities. This can be done in real time, enabling fleet managers to provide instant real-time alerts when repairs need to be made or when a car needs to be replaced. These alerts are sent to the base unit where the cars are usually located, allowing the manager to quickly act on them. In the dashboard, fleet managers can view real-time alerts and view the status of their fleet vehicles through online mapping systems.

Real-time alerts from the dashboard of fleet management software can also alert fleet managers to potential emergencies that may occur at any time. Such notifications can warn fleet managers of problems such as break-outs, sudden speed changes or mechanical failures. They can be instantly provided through email or text message alerts. Real-time alerts can help fleet managers to respond more quickly to emergencies, saving them money on unnecessary fuel charges or vehicle repairs.

When buying fleet management solutions, it is important to choose the right one that offers the best value for money. Choosing a solution that allows users to import and export data from a variety of sources, including Excel spreadsheets and other documents, is always the most flexible option. This will allow you to customize the solution to your business needs and tailor its functionality so that it is most effective and""