AgilityPortal Insight Blog

   2022-04-25       21        Computer
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Channel Description : AgilityPortal Insight Blog helps communicators strategize, problem solve, and improve their internal communication. Keep up to date with our intranet blog which covers topics like remote working, internal communications, including research, guides and thought leadership on all things intranet.
Channel Link : https://agilityportal.io/blog
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Title : Tips to transfer knowledge when an employee leaves unexpectedly
Description : Tips to transfer knowledge when an employee leaves unexpectedly

Regardless of how big or small your business is, losing an employee unexpectedly can be difficult. Even if the employee gives two weeks' notice, it may take much longer to find and train a replacement.

You must first gather the crucial knowledge that can be intellectual gold for your company. Its retention in a company is a mission with many intricate aspects to handle. Therefore, instead of waiting to see where the tide takes you, confront it and begin deliberately mending it. 

Start making a plan

Start making a plan

It takes time to develop a culture that firmly encourages sharing. It takes the longest to develop of the three fronts and cannot be compelled to happen. To thrive here, you must always have tenacity and tenacity.

It takes several iterations for the integration of working methods that itself encourage sharing to attain its full potential. Be patient while you experiment with various models because there is no ideal way to achieve this. 

You can discover the working methods that best meet the requirements of your team through iteration. Additionally, keep in mind that you frequently need to adjust as the business and its environment evolve. 

  • Decide what information you need to keep
  • Put together a list of processes for transferring knowledge
  • make a list of platform to facilitate knowledge transfer
  • Prepare for ongoing knowledge transfer efforts


Utilize tools to transfer knowledge

Utilizing share promotion methods, mostly intranet software, ensures that a positive culture and effective systems are fully utilized. At least two significant characteristics should be present in these tools.

First and foremost, they must be simple to use, always available, and as automated in their operation as possible. Second, they must make it easy and efficient for the task at hand to access and use the data that has been saved. 

Without these characteristics, it's highly likely that the tools won't be actively used enough to be helpful in practice.

  • AgilityPortal - AgilityPortal is a employee intranet app sharing platform that enables employees to quickly find the information they need to do their jobs. AgilityPortal's software applications aim to increase virtual knowledge and information sharing in the workplace.
  • Zendesk Guide - Zendesk Guide is a smart knowledge base that helps tap into that institutional knowledge and puts it to work. With Guide, you can build a customizable help center, online community, and customer portal so customers get better self-service and agents see improved efficiency and faster resolution.
  • Tettra - Tettra is a cloud-based knowledge sharing and wiki software for Slack users. It is formatted so anyone can edit the sites created.
  • Confluence - Confluence is a collaboration and content sharing platform used primarily by customers who are already using Atlassian's Jira project tracking product. The product appeals particularly to IT users.
  • Guru - Guru is a knowledge management platform that integrates with Slack, as well as feeds product information into a company's sales enablement, customer support, and content marketing channels.
  • SharePoint - SharePoint is a web-based, collaborative platform that integrates with Microsoft Office. SharePoint usage varies from organization to organization. The product encompasses a wide variety of capabilities, most of which require configuration and governance. The most common uses of the SharePoint include: enterprise content and document management, intranet and social network, file hosting service (personal cloud) and…
  • Simpplr - Simpplr is a modern employee intranet that helps companies connect, align, and engage their entire workforce across the enterprise.

Utilize systems that encourage sharing

Utilize systems that encourage sharing

 The system or processes to support this culture can include "checkups" to keep up a weekly or monthly sharing schedule. These gatherings are a wonderful location to impart information that may not normally come up in conversation but is nonetheless crucial.

As the manager of the call center, you might plan weekly end-of-shift gatherings to discuss the greatest difficulties and achievements of the previous week. To make the practice practicable, these meetings should be brief and to the point.

Concentrate on enhancing culture

The atmosphere should encourage openness and cooperation. The process of getting there is, in theory, pretty simple: all that is required is to encourage sharing on all levels, including pointing up errors or voicing grievances. In actuality, that will undoubtedly be a lot more difficult and drawn-out process of gradual development.

  • Ensure you have a lot of transparency
  • Reward in Public, Coach in Private.
  • Make Collaboration the Work Standard
  • Establish Channels for Employee Feedback
  • Stick to Your Core Values

Identify pressure points and employ the three-front approach

You need to start by mapping the parts of your company that deal with important, secret information that could be lost as employees retire. These sectors could include things like product development or client relations.

It's time to create a quick-acting plan to bring about change on all three fronts of strategic information retention—culture, systems, and tools—after you've identified the key pressure points.

Since the longer you wait, the more vital knowledge you will have already lost, the plan should be simple and quick to implement. Furthermore, if you have some real-world knowledge of what works and what doesn't, making changes to the strategy will be simpler.

Use reflection strategy to share information

Use reflection strategy to share information

It's crucial for employees to routinely share their learning with the team since it establishes a habit for sharing information that might not always get passed along naturally.

Weekly check-ins, for instance, might address both failures and triumphs, helping to acquire tacit knowledge of both the best practices that have been shown to work and the areas that still require improvement.

Encourage a culture of sharing

Sharing that is generated by culture refers to information that is given away purely out of a desire to do so and is born in societies that value honesty and decency.

This type of culture develops workers into members of a team, a thriving organism that values attaining a shared objective via collaborative effort. For instance, even though it's not your job, mentoring and coaching other organization members to excel in their positions.

Include "sharing of knowledge" in job description

 Sharing that is generated by culture refers to information that is given away purely out of a desire to do so and is born in societies that value honesty and decency.

This type of culture develops workers into members of a team, a thriving organism that values attaining a shared objective via collaborative effort. For instance, even though it's not your job, mentoring and coaching other organization members to excel in their positions.

Storage of information

Intranet software is an example of a technology that is frequently underutilized from the perspective of data storage.

There are frequently several causes for this, but one of the more frequent ones is that the salespeople fail to record anything on the intranet since it is too challenging to use.

This again results in the intranet having too little pertinent material to be very helpful to salespeople in the course of their everyday jobs, which lowers their motivation to use the software.

You can use modern intranet software like AgilityPortal. Modern intranets are engaging and fun to use. You can use them to improve employee engagement as they come with social and gaming elements. 

Knowledge storage involves both the soft or hard style recording and retention of both individual and organizational knowledge in a way so as to be easily retrieved. 

Knowledge storage utilizes technical infrastructure such as modern informational hardware and software and human processes to identify the knowledge in an organization, then to code and index the knowledge for later retrieval (Nonaka and Takeuchi, 1995; Santo, 2005; Armstrong, 2000:2006). This approach encourages people to document approach. 

A repository as argued by Armstrong, (2006) allows many people to search for, and retrieve codified knowledge without having to contact the person who originally develop

Features to look out for :

  • Cloud storage
  • Instant updates
  • Collaboration
  • Accessibility and ease of use
  • Integrations
  • Reporting

Conclusion

Employee knowledge sharing should be encouraged. You can accomplish this by using trainings, a technique of reflection, and routine knowledge database updates. You may encourage sharing and improve your employees' learning experiences by using a modern intranet. To save information and pass it on to future hires, it is crucial to start planning ahead and use the appropriate tools.

Post Date : 08/10/2022
Title : How to Present Complicated Ideas in an Understandable Way
Description : How to Present Complicated Ideas in an Understandable Way

Explaining complicated ideas can be difficult, but it is important to do so in a way that is understandable to your audience. This blog post will discuss tips on making your complex ideas more relatable. By following these tips, you can communicate with your audience more effectively and get your point across clearly and concisely. Thanks for reading! 

1) Convert Your Audios to Text 

Convert Your Audios to Text​

 Before you begin your presentation, you must convert your audio to text. This will ensure that your audience can follow along easily and that they do not miss any important points. There are several ways to convert audio to text, but the most popular methods are transcription services and speech-to-text software. Transcription services are typically faster and more accurate than speech-to-text software.

A good example of such software is Happy Scribe. You can convert mp3 to text with Happy Scribe easily without taking a lot of time trying to learn how the program works.

Speech-to-text software is also a good option for those on a budget, but it is important to note that it is not as accurate as transcription services. Once you have converted your audio to text, you can edit the text to ensure that it is clear and concise. This will help to make sure that your audience understands everything that you are saying.

2) Use Report Templates to Prepare Your Reports 

Use Report Templates to Prepare Your Reports

Before you understandably present your ideas, you want to ensure they are as polished as possible. This doesn't mean simply proofreading for grammar errors. You also want to check that the formatting is consistent, the data is displayed clearly, and the overall look of the report is professional.

Report templates can be a great way to ensure that your reports meet all these criteria. By starting with a template, you can be sure that your report will have a clean, consistent look. You can also customize the template to fit your specific needs. Including charts, graphs, and other visuals can help make complex data more accessible, and adding logos or other branding elements can give your report a more polished look.

There are many free report templates available that you can use to prepare your ideas before presenting. Using templates to prepare your reports can help ensure they make a positive impression.

3) Find a Common Frame of Reference

When communicating with others, finding a common frame of reference is important. This will help ensure your ideas are communicated clearly and understood by your audience. To do this, you will need to present your ideas in a manner that is relatable to your audience. For example, if you are discussing a complex concept with someone unfamiliar with the subject matter, you will need to explain it in simpler terms.

Likewise, if you are talking to someone from a different cultural background, you may need to use more familiar examples. By finding a common frame of reference, you can help ensure that your message is communicated effectively.

4) Use Concrete Examples in Your Presentation

When giving a presentation, using concrete examples to illustrate your points is important. This will help your audience understand complicated ideas in a more understandable manner. For instance, if you are discussing the effects of global warming, you could present data on rising temperatures and melting ice caps.

If you are presenting a new business strategy, you could use a case study to demonstrate how it has been successfully implemented in the past. Using concrete examples will make your presentation more engaging and easier for your audience to follow.

5) Break it Down Into Smaller Pieces

 Complicated ideas can be easier to understand if they're broken down into smaller, more manageable chunks. Try explaining one piece at a time and build up from there.

Additionally, breaking down a complicated idea into smaller chunks will make it easier for you to present your material clearly and concisely. Therefore, to communicate a complex idea effectively, remember to break it down into smaller pieces.

6) Keep it Simple

Don't try to cram too much information into one explanation. Keep your language clear and concise, and resist the urge to over-explain. Sometimes less is more. This is especially true when presenting complicated ideas to those not experts in the field.

This is not to say that the audience should be patronized or talked down to, but certain jargon and technical terms can be confusing and make it difficult to follow the argument. Presenting the material in clear and concise language makes listeners more likely to understand the message and stay engaged with the discussion.

Additionally, keeping things simple can also help to prevent misinterpretations and miscommunications. So next time you need to present a complex idea, remember to keep it simple.

7) Use Metaphors

Metaphors are a powerful way to present complicated ideas that are easy for audiences to understand. By creating an analogy between two concepts, metaphors can help listeners to visualize complex concepts and see the world in new ways. In addition, metaphors can also evoke emotions and add color to language.

Metaphors are often used in fields like advertising and politics, where the ability to reach and connect with audiences is crucial. However, it is important to use metaphors sparingly, as overuse can quickly become confusing or irritating for listeners. When used effectively, though, metaphors can be a powerful tool for communicating ideas.

8) Use Imagery

Use Imagery

To present complicated ideas understandably, you can make use of imagery. Imagery is the process of creating mental images, or pictures, of sensory data to improve understanding, memory, and recall.

Presenting information via imagery can lead to greater comprehension and recall than verbally presenting the same information. Images can also help your audience visualize what you are discussing and make it easier for them to comprehend the information you are presenting.

In addition, imagery can also be used to add interest and appeal to your presentation. When used effectively, imagery can help make your presentation more engaging and memorable for your audience.

9) Make Good Use of Your Adrenaline

Your heart races. Your palms are sweaty. You can't think straight. You're feeling the effects of adrenaline, and it's no wonder - this powerful hormone is designed to help you during stress. But many people don't realize that adrenaline can also be harnessed to improve your performance in work, school, and other areas of life.

When used correctly, adrenaline can help you focus and perform at your best. That's because the hormone boosts energy that can be channeled into productive activities. In addition, adrenaline also reduces pain perception, allowing you to push yourself harder without feeling the effects as much. Of course, it's important to use adrenaline wisely - if you overdo it, you may feel anxious or panicky.

When used in moderation, this hormone can be a powerful tool for achieving your goals. So next time you're feeling the effects of adrenaline, take a deep breath and make good use of this natural resource.

10) Maintain Eye Contact With Your Audience

When presenting to an audience, it is important to maintain eye contact to ensure your message is being received. By making direct eye contact with individuals in the audience, you can gauge their level of understanding and ensure that they are following your train of thought.

Also, maintaining eye contact conveys confidence and authority, which can help engage the audience and keep them invested in what you are saying. Of course, it is also important to balance making too much and too little eye contact.

Too much eye contact can make your audience uncomfortable, while too little can make you feel disconnected from your material. However, as long as you remain aware of your body language and the reactions of your audience, you should be able to find the perfect balance.

11) Be Yourself

 The ability to present complicated ideas understandably is a critical skill for any professional. When presenting, it is important to be clear, concise, and confident in your delivery. However, it is also important to be yourself.

Being genuine and authentic will help to build trust with your audience and make it easier for them to follow your argument. If you are not comfortable with the material, it will be difficult to present it engagingly. Instead, focus on being clear and concise, and let your personality shine.

By following these tips, you'll be able to communicate your ideas more effectively and avoid frustration on both your part and your listener's part.

Conclusion

Complicated ideas can be difficult for people to understand, especially if they are unfamiliar with the topic. When presenting complicated ideas, it is important to break them down into smaller chunks that are easier to digest. You can also use visuals or analogies to help illustrate your point. Make sure you are concise and avoid jargon or technical terms unless necessary. Taking these steps will make it easier for your audience to understand what you are trying to say.

Post Date : 08/08/2022
Title : Trying to break free from email stress? Start using social collaboration tools
Description : Trying to break free from email stress? Start using social collaboration tools

Social collaboration software can make all the difference for employees in sales and support department. More importantly, 75% of employers believe that working together as a team is really vital. Email is the most used form of communication among businesses.

As you may know, Email was designed for one-on-one correspondence, not for cross-departmental cooperation between sales and support teams. In order to handle incoming emails and communicate, teams often use group email addresses such as This email address is being protected from spambots. You need JavaScript enabled to view it..

As a result, collaborative inboxes might be difficult to manage because they don't notify you who is working on what. Collaborating on emails is easier and quicker with email collaboration software. 

Why is it necessary to enhance collaboration?

 The term "project collaboration" is a hot topic at work. In order to accomplish a common goal, a team's members must work together to solve challenges.

The project collaboration tools or team collaboration software that you utilize are essential. 'Important' Using project collaboration technologies allows teams to operate faster, better from a variety of places, and with greater efficiency.

Use the right project collaboration technology to:

  • Save time
  • Improve team relationships
  • Enhance project management, and
  • Increase the productivity of your organization

Why you should stop using email?

Why you should stop using email?

Employees spend an average of 28% of their workday reading and responding to emails, according to a study by the McKinsey Global Institute. Employees are "busy" for 13 hours a week, yet they aren't actually doing anything meaningful. In terms of enterprise social collaboration, what is it that makes email so ineffective?

As a result of its focus on communication rather than collaboration, email's role has been diminished to that of a notification tool, resulting in closed-end information sharing and the creation of silos.

Emails are a productivity killer

It's a fact of life in the modern world: spam emails are inevitable. Even with the best spam filters, it's estimated that 45% of all email is spam. For businesses, this can be frustrating, as sifting through promotional offers and Viagra ads can take up valuable time. However, there are some steps that businesses can take to minimize the amount of spam they receive. 

First, it's important to have a clear and concise unsubscribe policy. This will help to reduce the number of unwanted emails that are sent to customers. Additionally, business owners should be careful about giving out their email address. For example, when visiting a website, it's often possible to sign up for updates without providing an email address. By taking these simple steps, businesses can help to reduce the amount of spam they receive on a daily basis.

Upcoming generations aren't too fond of email

The way we communicate has changed drastically over the past few decades, and it continues to evolve at a rapid pace. Email was once considered an essential tool for both personal and professional communication, but it seems that generation Z does not view it in the same way as previous generations. According to research, email is less important to them than it is to millennials or generation X. 

They are also less likely to use email for work-related purposes; instead, they prefer it for personal emails from people they know outside of work. This shift in communication preferences is likely due to the fact that generation Z is the first generation to grow up with social media. 

They are used to instant messaging and other real-time forms of communication, so email feels slow and outdated to them. Businesses need to be aware of this generational change in order to stay relevant and connected with their target audiences.

Online collaboration: An effective replacement of email

Online collaboration: An effective replacement of email

It's easy to see how dramatically the workplace landscape has evolved in the last ten years by looking at how modern professionals conduct business today.

Collaboration used to necessitate everyone being present in the same room at the same time. In-person collaboration technologies have their advantages. However, they often have practical challenges that make things more difficult than they need to be.

It is especially true for large corporations or organizations with distant workers. Online collaboration tools are the current solution, and they represent one of the most significant tectonic shifts in recent years.

Internal communication software

AgilityPortal is one of the most popular email alternatives used for team communication and collaboration. Developed by Agility Online Ltd, AgilityPortal consists of multiple platforms that help individuals and teams to engage in communication through chat, video calls. AgilityPortal's popularity is due to its user-friendly interface and features that enable seamless collaboration among team members. Video call feature is particularly useful for team members who are geographically dispersed or have difficulty meeting in person. The video call feature allows team members to see and hear each other, which reduces miscommunication and fosters a greater sense of connection among team members. In addition, AgilityPortal's chat feature is also useful for quickly exchanging information or sending reminders to team members. Learn more about Internal communication software

An important feature that can actually replace emails is the announcements feature, its designed to allow leaders to reach the whole entire team by broadcasting messages within a private portal, It allows you to create "spaces" such as teams for information, team rooms where people can discuss ideas and in-depth.  Overall, AgilityPortal is an essential tool for any team that desires efficient communication and collaboration.

Benefits for internal communication software:

Improved connectivity: Reach every employee and create a real-time connection
Improved communication: Provide an efficient flow of information on a regular basis
Improved engagement:Encourage staff to get involved and take action
Improved operations: Provide instant access to essential information

How do you define online collaboration?

How do you define online collaboration

There are several ways to collaborate online, including web-based platforms that allow coworkers to connect and collaborate in real time with each other and with clients and partners.

One of the best ways to streamline workflows for companies with remote employees—and for organizations with extensive business communities—is through the use of online collaboration platforms.

Because of its ability to boost efficiency, productivity, and creativity while also blending social media with traditional corporate practices, online collaboration is unmatched.

Online collaboration is a process of working together on a project or task using the internet as a means of communication. It's different from in-person collaboration because it allows people to work together even if they're not in the same place. 

There are many different ways to collaborate online, but some common methods include video conferencing, instant messaging, and document sharing. The key to successful online collaboration is effective communication. 

That means being clear about what needs to be done and making sure everyone is on the same page. It can also be helpful to set up specific guidelines for how you will communicate and work together. 

For example, you might agree to have regular check-ins via video chat or decide to use a certain messaging platform for all project-related communication. By taking the time to establish some ground rules, you can make sure everyone is on the same page and avoid potential misunderstandings.

Examples of collaboration tools:

  • AgilityPortal, has been created to empower your employees through online training across-the-board from frontline staff, field workers, remote users, with feature like Project management, Goals, Ideation, forms and views, such as timeline, Gantt, kanban etc.
  • One of the most well-known project management tools, Asana allows users to assign tasks to other members, add followers to projects and monitor deadlines. It's very useful as a to-do list or calendar for strategic planning.
  • Dapulse is a collaboration tool that helps you communicate, set objectives and assign tasks. Its big advantage: it has a great visual design so it's easy to understand and work with.
  • ProofHub is a work management tool that offers a comprehensive suite of collaboration and project management functions. On this platform, you can organize files, plan and monitor projects and discuss with colleagues and stakeholders. ProofHub also lets you review and approve files through an online proofing tool.
  • Redbooth is an easy-to-use project management tool. Its platform allows users to plan and collaborate through many functions from video conferencing to creating Gantt charts.
  • Trello has an intriguing interface that resembles solitaire (you can even drag task cards across columns, just like you would playing cards). It's easy to learn and works well for monitoring projects and assigning tasks. Trello also makes using Agile, Scrum and other project management frameworks easy.
  • Wimi offers users their own 'unified workspaces' where teams can manage projects and share files and calendars. You can control access in each workspace with a rights-based system. Wimi Drive, their file syncing software, helps you make the most out of cloud technology.
  • Milanote is one of the qualified tools that can be used for serving numerous purposes including blogging. Using this tool, you can organize creative projects and place them into excellent visual boards. It will provide you a feel like you're working on the wall in a creative studio. Milanote would be a great fit too for designers who work remotely.

What are the advantages of using online collaboration tools for businesses?

What are the advantages of using online collaboration tools for businesses?

Some of the advantages of using online collaboration tools are listed below.

Universal

​ Regardless of the industry, the size of the company, or the company's culture, most organizations require close cooperation in order to advance initiatives.

Work in a streamlined manner  

Distant professionals can connect and collaborate with each other by using online collaboration tools. Employees can work together as if they were in the same room and create relationships as a result of this.

Progressive technology  

Online collaboration is a fantastic platform for forward-thinking firms because of its innovative character.

Boosts productivity

A more productive workplace is one where people love coming to work, where problems are prevented before they arise, and where ideas that could not otherwise be realized are nurtured.

Online collaboration solutions are a godsend for businesses that don't have a centralized location.

Social intranet software for online collaboration

Collaboration has long played an important role in organization's success. Employees used to have to be confined to the same office if they wanted to work together.

Even if phone and email made distant workers' lives simpler, it wasn't enough. It was just a matter of time until social intranet software like AgilityPortal took over the market.

Social intranet software is increasingly being used by businesses as a way to facilitate online collaboration. A social intranet can provide employees with a central location to access company information and resources, as well as to connect with colleagues. 

When choosing a social intranet platform, it is important to consider features such as user-friendliness, security, and integration with other business applications. 

Additionally, businesses should consider their specific collaboration needs in order to select the most appropriate platform for their needs. By taking the time to choose the right social intranet software, businesses can ensure that their employees have the tools they need to collaborate effectively online.

Social intranet software provides a secure, private online space for coworkers to collaborate on projects, share files, and stay connected. While there are many different types of social intranet software available, they all share some common features. 

For example, most social intranet software includes a news feed where users can post updates and announcements. In addition, most social intranet software provides tools for task management and file sharing. 

And finally, most social intranet software offers some form of messaging or chat so that coworkers can communicate in real-time. 

When choosing social intranet software for your business, it is important to consider your specific needs and choose a tool that will fit well into your workflow.

Components of a social intranet

There are a wide number of social intranet software options, but they all have one thing in common: improved collaboration. Everyone on your team will be able to work together without a hitch, no matter where they are located, thanks to online collaboration facilities provided by an intranet.

No two social intranet systems are the same, although the following features may be found on the majority of them:

  • Internal communication system
  • Document sharing
  • Content creation options
  • Calendars for individuals and groups
  • Easy to use search features
  • News sharing
  • Policy updates

Indicators that your company is in need of a social intranet

'Are we ready for online collaboration tools?' is the major question today for many organizations. The extensive use of collaborative tools in the sales funnel has been well documented. These platforms are saving huge corporations tens of millions of dollars each year through increased productivity and efficiency. For many small organizations, online collaboration solutions are becoming increasingly important.

Moreover, is your organization ready for online collaboration tools?

For example, your company may be experiencing a slowdown in innovation due to a high staff turnover rate, or it may already have a culture that encourages social collaboration.

If your company is struggling with communication and collaboration, it may be time to invest in a social intranet. A social intranet can help to connect employees and improve communication across the organization. Here are some signs that your company could benefit from a social intranet:

  • There is a lack of communication between departments or employees.
  • There is a lot of duplicate work being done because information is not being shared efficiently.
  • Employees are not using the existing intranet or email system effectively.
  • There is a need for better collaboration on projects or tasks.

If any of these problems sound familiar, a social intranet could be the solution. By connecting employees and fostering communication, a social intranet can help to improve productivity and efficiency in the workplace.

Conclusion

For the most part, the idea of online collaboration is logically sound. Work is no longer about having a physical location; it is rather about having access to resources. You can still receive and post updates if you use a computer and a browser, including mobile devices like the iPad.

Social media is probably beginning to exert its influence on your company. Workplace collaboration may be a subtle request from employees. It's only a matter of time before your wants and needs come into contact with one another. Social intranet software is well positioned to address the needs of both worlds and move workplace collaboration forward to the next level of online collaboration.

Post Date : 08/08/2022
Title : How Video Content Helps Achieve Business Goals
Description : How Video Content Helps Achieve Business Goals

With 82% of online traffic coming from videos, 54% of the customers craving more videos from their favorite brands, and 55% of viewers consuming videos regularly, for marketers, video is something they cannot afford to miss out on.

Videos play an important role in the daily lives of people these days. And that's the reason why they want more videos from the businesses they prefer. In fact, as per reports by Wyzowl, 68% of the users like to learn more about products and services through videos instead of going through long text.

At present, video content marketing is not a choice but a compulsory marketing component for businesses. It helps them keep up with the trends, stay ahead of the competition, and, most importantly, achieve their business objectives.

5 Ways in Which Video Content Helps Businesses Achieve Their Objectives

5 Ways in Which Video Content Helps Businesses Achieve Their Objectives

Here's how video content helps businesses achieve their objectives:

#1.Boosted Conversions, Improved ROI

If you are a new business trying to find ways to gain leads and close sales, video content is the solution. Product videos on landing pages bring up to 80% conversions.

Videos do not just grab attention but make a viewer stay on a page for long. They even influence a viewer's decision to buy a certain product or service, thanks to the animations and graphic effects used in them.

Different forms of videos like explainers and demonstrations make a prospect stop scrolling through by delivering them exactly what they want.

Keep in mind that only well-made videos bring in conversions and sales, so use a video editing tool to create a video online to perfection. Customers who go through eye-catching video content feel interested to know the company's details and products.

There's no need to target direct selling through videos as it does not work anymore. Instead, use videos to convince your prospects and make more inbound sales.

#2.More Exposure and Perfect Branding

Informative and engaging videos with perfect brand value proposition offer more brand exposure. If you are targeting brand awareness, video is the right medium for you as it has the power to reach a large number of audiences.

Nowadays, audiences have become more sensitive. They want true engagement and authentic content from brands which is only possible through videos. Video is interactive media that does not take time to establish a brand's message.

Video is easily consumable, and the audience does not need to use their imagination to grasp the idea conveyed through a video. That's because products and services are in action in a video helping the audiences easily perceive a brand story.

Since the audiences can view and even share videos easily, it is the right medium for your company to improve its branding and exposure in the market. You can make more of a company overview and promotional videos to have your branding in place.

Take the example of Tuft & Needle, the popular mattress company here. The company gives full credit to video content for the explosive growth it has achieved recently. Good quality, engaging videos have helped the company reach its prospective customers- the people who visit its site searching for "best Mattresses."

The company uses everything from long explainer videos to super-short stints to create brand awareness on a much wider level.

#3.Improved Product Understanding

People on the internet are there to find solutions to their problems. And there is no better way to give them what they want than to use a video. Use explainer videos to shape your brand by giving easy explanations for your complex products.

You can use product videos on your landing page and your site's main pages for your visitors to understand your products and services thoroughly. Also, do not forget to use product-featuring videos on different social channels like Instagram, Facebook, and YouTube.

Remember, unless you can explain the benefits of your products to prospective customers, they will not convert. Only when the customers find proper solutions to their problems through your product video will they stay longer on your site and even buy your product. You can also use product demonstration videos for this purpose.

#4.Videos Build Trust

Nowadays, people do not have the time to go through long texts or take in length phone conversations. Even if they are interested in learning more about your brand, they will no longer resort to these traditional ways of getting information. In such circumstances, the best tool to use is video content.

Videos build trust among prospects and loyal customers by giving them all the information they want about your company, its products, and its services. This way, videos contribute to your organization's sales procedures.

You can use an online free video maker to create interactive visual content that will help prospects and current customers understand more about your brand, features of your offerings, products' use and services.

When you present your company details in an informative and entertaining way through videos, it is quite natural for customers to associate with your brand on a wider scale.

Learn from Bulb, the fast-developing energy supplier from the UK that uses video marketing to unseat its old and established competitors.

Starting from exclusive, attractive video advertisements to emotive testimonials, instructional visuals, and powerful branding content, the company uses different types of videos to build trust among prospects and its loyal customers.

#5.Achieve Company Growth with a Talented Team

Videos can help you build an efficient and competitive team required for achieving growth. As per surveys by Careerbuilder, video job postings generate 12% more views and bring in 34% more applications than the other mediums.

Thus, videos are an effective way for companies to hire talented individuals that can be an asset. Well-made recruitment videos with interesting CTAs engage the viewers while capturing the company environment and culture at the same time.

Wrapping Up

Wrapping Up

If you still lag in using videos for your business promotion, it is high time you do so. No matter what your business goals are, take time to plan out the perfect video content marketing campaign so you can achieve what you want. The high ROI from videos will help you achieve great marketing results.

Post Date : 08/07/2022
Title : Improving the Efficiency of Remote Work through Digital Transformation
Description : Improving the Efficiency of Remote Work through Digital Transformation

 Changing the working environment to a remote work setup is like opening another chapter of history. Because of the recent event the world has had to face—COVID-19—that is still happening, the workforce industry, from small businesses to large corporations, needs to adapt to this "new normal" of Work-From-Home (WFH). It begs the question, does this increase productivity?

Despite its striking resemblance to new office jargon, "digital transformation" is a crucial development that all businesses should consider. This article will explore how efficiency skyrockets due to a remote work setup.

Digital Transformation: A New Chapter for the Books 

Traditional workplaces undergo a digital transformation brought on by the demand for change due to the pandemic. It also shows that riding along with the train of change is the key to not being left behind in the progress of society, indicating that transforming companies digitally is more crucial now than ever before.

63% of the companies that experienced going remotely said to be permanently applying the change in 2021, in addition to the 12% rate already fully remote before the pandemic, shown in the 2021 Global Employee Survey. It implies that the benefit brought by this setup favors the company. If not, remote setup shouldn't be continued.

Because by transforming the traditional face-to-face work environment into online Zoom meetings, it's bringing books to a new chapter.

Remote Work Welcomes Efficiency to the Maximum

Remote Work Welcomes Efficiency to the Maximum

Much like going for a visit to a doctor, the delayed check-up is synonymous with companies delaying the integration of digital transformation. They see it with a weird feeling and the hassle of being online, much as patients think every doctor's appointment will be painful.

But when that check-up is finally done, a relief of fresh air is felt—like the ease brought by the boost of efficiency in most companies because of integrating this transformation.

How Can Remote Work Bring Efficiency?

In a nutshell, the effectiveness of digital transformation can often be measured in terms of the degree to which it automates and digitizes processes, the latter of which can free a significant amount of staff members' time to spend on more strategic initiatives.

Businesses need to be able to adapt quickly and readily to new circumstances if they are to continue operating throughout COVID-19. This is the right place where digital transformation comes into play.

What Do Employees Have to Say about Digital Transformation?

Owl Labs' State of Remote Work 2021 has explored the innate feelings of employees in the US on the integration of being online and remote as a working setup for their companies.

90% of the survey is as productive or more productive than working in the office. 84% of these employees are happier with the remote work brought by digitally transforming companies. In addition, 57% preferred to work full-time at home, with 46% willing to take a 5% pay cut just to work remotely. A shocking 71% demands a hybrid or full remote work after the pandemic is normalized or over.

These exciting statistics are backed by Ergotron research involving a thousand full-time employees, of which 56% said their mental health improved because of remote work. This shows that employees favor the work setup because digital transformation brings efficiency to the company and enhances the workforce's mental health. 

Increased Productivity Equals More Profit

It's a no-brainer that when a company or a business is more productive and efficient, more profit from the revenue flows into the business's bank account.

Increasing office productivity is possible through optimizing processes, which can be achieved by investing in technological tools. Because of automation, time and effort formerly spent on monotonous duties within the corporation, such as data entry, can now be put to better use elsewhere within the company.

New Skills Brought by Working Remotely

A digital workplace, on the other hand, encourages workers to acquire new skills to adapt to the constantly changing nature of the work environment. The development of new abilities will result in an overall improvement in the quality of work as well as an increase in productivity.

Because it boosts both efficiency and productivity, digital transformation will automatically increase the bottom line of any business that implements it. The decision to digitalize the industry will prove profitable in the long run, making it more resistant to disruptive events like the recent COVID-19 pandemic. Transforming the business digitally can help future-proof and crisis-proof the company.

Easy-Access Efficiency Solves Security Issues

Digital transformation also tackles integrating paperless documents by making everything through spreadsheets and drives. This efficiency will not only boost access and productivity but also prevent security breaches in important, confidential company documents protected by non-disclosure agreements.  

How Should Companies Protect Data in Remote Work?  

Digital transformations increase the overall security of businesses since they make it easier for different departments to share security intelligence.

Suppose pertinent security information is disseminated across teams and departments. In that case, the team can organize better collaborative efforts to simplify risk investigations and enhance the organization's capacity to respond to, mitigate, and remediate prospective and actual threats. This is because more information is at everybody's disposal.

Maintaining Open Lines of Communication Regardless of Location

Maintaining Open Lines of Communication Regardless of Location

Businesses have to make an effort to adapt to the reality that remote work, in some form or another, is here to stay for them to continue to be effective and competitive in a world where working from home is becoming more and more common.

Even if the vast majority of companies have already adopted remote work in some form or another, it is essential to put a plan in place to make the transition as smooth as possible. It is necessary to have a plan to maintain productivity and minimize interruptions if public health restrictions require a lockdown at some places or if specific individuals are required to work remotely due to personal reasons. Both of these scenarios are possible. 

Is Starting Digital Transformation Hard?

Regardless of the type of business, a sizeable portion of the work will invariably be analyzed to determine whether it possesses the potential to be digitized. The answer is typically going to be yes in the majority of cases. If you digitize and automate as many of your duties as you possibly can, you should be able to get a lot more done in a short amount of time with a limited amount of money.

This is of the utmost importance in a time when every dollar counts and human resources are at a premium because of the current economic climate. Here are some questions that guide one business to the online and remote world.

  • Can your company improve its most labor-intensive manual procedures by using automation, digitization, or even a simple app?
  • Look at the percentage of your company's productivity and collaboration tools stored in the cloud and ask how much of everything is already there; and how much to add more to the cloud.
  • Will you be able to refocus your efforts on employing people who best exemplify the characteristics that make digital transformation possible?

Conclusion: Why Bother Doing Digital Transformation?

The fact that digital transformation may be carried out in stages rather than needing to be completed all at once is one of its many incredible things. Almost every business has been going through some digital shift for the past few years, whether they were aware of it. This transition has been occurring gradually.

Many organizations go through a digital transformation each time it adopts a new piece of technology, whether that be updated computer software or an entirely new phone system. The bottom line of efficiency makes productivity a second-hand price by digitally transforming one company.

It may still be a new chapter on everybody's books regarding the workplace, but going through these changes will eventually be a norm. It's just that the business integrating digital transformation is a pioneer in the transformation that everybody aspires to be, making the business future-proof and employee-centric.

Post Date : 08/04/2022
Title : 9 Design Tips To Improve Ecommerce Customer Experience
Description : 9 Design Tips To Improve Ecommerce Customer Experience

Customer experience is one of the most important things for any eCommerce business to consider.

You may have the best products in the world, but if you haven't made the customer's journey from interest to engagement as enjoyable and easy as possible, it's unlikely you'll be able to get your customers to the checkout point.

eCommerce business

eCommerce business

A great customer experience is the sum of every interaction your customers have with your brand and eCommerce business. Everything from their first impression to their impression after making and receiving their purchase is a part of the customer experience.

Reasons why customers experience is important

Reasons why customers experience is important

When it comes to today's customers, if they experience any difficulties during their browsing or purchasing process, you risk losing them and their purchase. In fact, a poor experience may be so damaging that they never return, or worse, encourage others to not deal with you in the first place.

When it comes to online shopping, your reputation is everything which is why it's so important to design a great eCommerce customer experience.

9 Design Tips To Improve Ecommerce Customer Experience

When you design a smooth and easy-to-use eCommerce platform, you guarantee a great customer experience. This means your clients feel happy which leads to increased customer loyalty, improved sales, and growth as a brand and company.

That's why it's so important to take every step possible to improve your customer's experiences with your brand.

1. Make sure every experience is personalized

There's more to personalization than just adding a customer's name in the subject line of your email marketing messages.

Designing an eCommerce platform that relates to the customer's wants and needs specifically can be incredibly effective at encouraging conversions.

This can be done by using software that makes recommendations based on previous or current sales, basing your offers on trends in the area, or even using a favorites list to remind them when something they like is on special.,

Personalization in eCommerce is essential because it can drive impulse purchases, reduce returns, and even foster customer loyalty.

2. Design stunning, in-depth product pages

Design stunning, in-depth product pages

 Your product pages are one of the most important parts of any eCommerce business. Without them, your customers would be perpetually shifting between, landing pages, about pages, and contact forms.

Great eCommerce businesses must have equally great product pages. 

Great product pages are the equivalent of a friendly, informed, and effective salesperson in a regular shop. They entice, educate, and have the customer picturing themselves using the product.

Not only do they drive sales, but businesses with compelling product pages and in-depth details about their products can directly impact conversions by as much as 56%.

Here are some tips to help guide you during your product page design:

  • Make use of descriptive titles
  • Write unique and compulsive descriptions
  • Include as many specific details as the customer may want to know
  • Use clear and direct Call-to-Action buttons.
  • Use high-resolution images
  • Display shipping information clearly
  • Display-related products as a way to cross-sell
  • Show previous customer reviews

3.Make sure your platform is easy to navigate

Simple navigation menus that are clearly marked and accessible are one of the most important parts of any successful eCommerce business.

If your customers are struggling to move from page to page and orientate themselves, no matter how good your deals are, there's a good chance you'll lose them.

Remember that while traditionally navigation menus have resided at the top left or right of a page, with the growth of mobile internet users, that may not be the most effective position.

Instead, consider positioning your navigation buttons at the bottom of your screen.

The majority of people use their phones vertically, so having a closer navigation menu can be a subtle yet effective way to improve your customer's experience.

4.Embrace simplicity

While bright colors, captivating fonts, and engaging media are all essential to building a robust customer experience, it's important to remember that there's a time and place for them.

Often, when it comes to the themes, interface, and design of your eCommerce business overall, "less" is still more.

Be sure to make use of minimalism design techniques and create a shopping experience that's as simplified as possible. Neat, clean design with effective use of white spaces, clear fonts, and simple navigation can be much more effective than any amount of pop-ups or widgets.

It can be a tough balancing act, but in an industry that's often oversaturated with images, pushy sales techniques, and the latest Web design trend, keeping it simple can go a long way. 

5.Create an immersive experience

When your customers interact with your brand, it's important to leave with an experience they think about after that experience has happened. Creating great content that is visually appealing, creative, and engaging is key to that.

The more senses and feelings your content can make a customer feel, the better.

That's where rapidly developing technology like augmented reality can play a massive role in an innovative eCommerce business. Take Warby Parker's AR technology that lets you see how a pair of glasses will look on you before you buy them.

Create an immersive experience

Not only is this a great way to avoid dealing with things like buyer's remorse, but it's also a great tool to help you bring the customer's digital experience to life.

While AR is one of the more modern solutions to help make an experience feel more three-dimensional, great copy, enticing, quality photos, and engaging videos can also play a major part in creating a more holistic experience for your customers.

Your website needs to have an impact on your potential customers to convert them to satisfied, actual ones. Designing a more immersive experience is vital when it comes to doing just that.

6. Attack abandoned carts

Cart abandonment is one of the most frustrating things any eCommerce business can experience.

Unfortunately, it's also one of the most prevalent scenarios eCommerce businesses can experience, with as many as 88% of online shopping carts abandoned worldwide.

Minimizing this loss is essential to running an effective eCommerce business and a large part of that is down to ensuring they have the best customer experience possible.

Clear, clean checkout forms can help you build customer trust. A penalty-free return policy can build long-term customer loyalty. Multiple payment options and easy-to-understand and use delivery/collection options also help your customers stick around.

This can be achieved by designing an experience with as few obstacles as possible for your customer by using an easy-to-create coding free form builder to create simple and easy-to-use order forms to ensure you never run out of stock for example.

Additionally, creative, visually appealing digital coupons or discounts can also help redirect customers to abandoned carts they had been looking at.

7. Embrace the art of the cross-sell

Cross-selling is one of the oldest and most effective sales techniques out there.

Embrace the art of the cross-sell

By recommending one product to match or go along with a product a customer is already looking at or has selected, you automatically increase sales.

Studies show that this can increase your store's revenue by as much as 30%!

More than just increasing sales, you do it in a way that's not invasive or pushy. By actually adding value to the customer's interaction with your site while they shop, you inherently increase the value of their order.

A good way to incorporate cross-selling on your eCommerce site is to use pop-ups or notifications during the checkout phase, on product pages, or in follow-up emails where you thank the customer or promote your brand using email marketing.

8.Optimize for mobile

Having an eCommerce platform that's designed specifically to be viewed through a mobile browser is becoming increasingly important.

As of 2021, 90% of the global internet population will use mobile devices to go online. Additionally, mobile eCommerce sales are said to account for 54% of all eCommerce sales.

That's a major market that your eCommerce site needs to look at appealing to specifically. Things like making sure your forms are autofill-enabled on Android and Chrome to save a user from unnecessary effort can go a long way.

So making sure you have a fast-loading website is also essential to ensuring your mobile customers have a great experience when they browse your site. Research from Google showed that 53% of visitors to a mobile page will leave if it takes more than 3 seconds to load. That can have a direct and catastrophic effect on your conversion rates, which is ultimately what eCommerce is all about.

Optimal conversion rates occur when pages have load times of between 0 and 2 seconds. More notably, for every second of additional load time between 0 to 9 seconds, conversion rates can drop by 4.42% and 2.11% on average. 

9.Simplify the checkout process

The final step of your customer's experiences while using your eCommerce site should be the simplest, easiest part of their process.

Simplify the checkout process

Additionally, you want to offer as many secure payment options as possible. Your customers shouldn't have to go out of their way to register or set up some new payment system just to purchase your product. Often, when faced with mountains of red tape or sign-up pages before a checkout, customers will look at competitors who offer a simpler process.

Simplified checkout processes are vital to getting customers to complete their current purchases and even have them coming back in the future.

Final Thoughts

Simply put, getting your customer experience right is just as important as making sure you reach them or that you have the right products to offer them.

If you want to build an eCommerce brand and business that not only competes in today's fast-paced and competitive digital world but thrives, you need to take every step possible to stand out. Proving easy, frictionless customer experiences is essential to doing that.

Customers who experience great service on a platform that's easy to understand and use, our customers that are going to rely on you in the future.

That's the foundation of any great business, eCommerce based or otherwise.

Author Bio:

Ryan Fick is a Cape Town-based, internationally raised, opinionated writer who is passionate about politics, social justice and a firm believer in the link between "Amandla" and "Awethu". With a background in Journalism, Travel, and all-round Content Writing - as well as a burgeoning interest in all things SEO - he is a perpetual knowledge seeker who knows enough to know he doesn't know it all.

Post Date : 08/04/2022
Title : Remote Workforce: Remote Working Tools You Simply Need In 2022
Description : Remote Workforce: Remote Working Tools You Simply Need In 2022

If recent times have taught us anything, it is that almost any job can be done remotely with the right tools. The flexibility offered by working remotely gives workers a better grasp of their own time and a way to balance work and play. You could work from home in a perfectly tailored office, or you could work from a beach with a Mai Tai in hand! 

The possibilities are endless, so long as you have the perfect tools for the job.

While there are many perks to working from home, you do need to keep in mind that there is a certain level of discipline and tech knowledge required to do it well. You will need a variety of software and online services, and it could take time to find the ones that you need. 

With a website like Sonary, you can cut that time way down. Sonary gathers all of the possible software service needs you could want, along with reviews and ratings, and puts them all in one place for your convenience. 

In this article, we will be covering some of the must-haves for working remotely, from software to tech to comfy work clothes. 

Here are a few statistics before we jump right in to the tools for better productivity for remote teams: 

Gear and Gadgets

This is the biggest factor of a good work-from-home environment. A good tech base will help with any job. Here are some great things to invest in.

Best Laptops for Working from Home & Remote Work

Investing in a high-quality, lightweight laptop will be a huge benefit when you are working remotely. This will enable you to work from home, a coffeeshop, or even a tropical island or mountain getaway. Working from home does not have to mean that you are trapped in your house. Make sure to check the specs of the laptop you are interested in and make sure they line up with what you need to accomplish for your job.

A few Good models popular with remote workers:

  • Macbook Pro. 16-inch screen.
  • Macbook Air. 13.3-inch screen. 
  • Google Pixelbook Go. 13.3-inch screen. 
  • Acer Aspire 7. 15.6-inch screen. 
  • Dell XPS 13. 13.4-inch screen.
  • Microsoft Surface Book 3. 13.5-inch screen.
  • ASUS Zenbook 15.
  • Samsung Galaxy Book S.

A portable laptop stand 

Having a stand for your laptop that can go wherever you go will help keep your mobile office ergonomically sound. If you choose to go with a laptop stand, you will also want to invest in a cordless keyboard and mouse. Be sure to double-check that your equipment will all work together.

A multiport adapter hub

​ You will never have enough ports for all of your plugin needs. It is a strange fact of remote work. Investing in one of these hubs will ensure that you have plenty of ports to go around.

A Wi-Fi range extender 

If you want to make sure that you can do business from all over your house, the coffeeshop, or hotel room, a Wi-Fi extender will boost your signal so you will not have to deal with lags.

A mobile Wi-Fi hotspot 

​ In case you are going somewhere where you are unsure of the internet connection, having a hotspot on hand will help keep you functional no matter where you work from.

Noise-cancelling headphones!  

Whether you are working at home or from a café, having a way to shut out the noise so you can truly focus is a key part of a successful remote working situation. You can do in-ear or over-the-ear headphones, and you can find them in pretty much any budget range.

So many other items

You can find so many other useful gadgets meant to improve your remote work environment. Take a look at what you need to be successful in your work and then find the tools you will need to make it work. You can easily find things in a wide array of price ranges to fit all of your needs.

Software Services  

This category will cover everything from workflow organizers to VPNs and more. These types of tools will help streamline and improve your business, especially for those working remotely.

Get a VPN 

VPNs, or virtual private networks, ensure that you and your work stay secure while you are operating remotely. Individuals and businesses alike have grown more attached to using VPNs in recent days, as they keep your private work private no matter what kind of internet connection you are working on.

Business-level IT support 

Using a high-quality IT support system will make it so that you can get help anywhere, at any time.

Internal Communication software

AgilityPortal All of your team's communication in one place, reach every single team member with AgilityPortal's internal communication software. Eliminate communication silos and let your teams collaborate freely. Message, meet and share within fully secure, searchable channels.
 This will be especially important if you are working remotely as part of a team. Being able to keep all of your team communication in one spot will help streamline the process of staying in touch and up to date on all facets of work. It will also help boost productivity, as you will save time and increase collaboration.

Project management software​

Incorporating project management software for your remote working situation will help streamline your work. It will allow you to organize, manage, and schedule like a professional. When looking at project management software you should choose, you can find one that fits all of your needs along with your budget. Most of the good ones will come with virtual collaboration tools, communication tools, scheduling tools, and so much more.

File sharing and storage 

With a good file sharing and storage server, you can share and access files from all over the world within your company. This will be more secure, easier to control, and it will work as a perfect pair with your project management software!

A Few Extra Accessories  

Now that you have all of the necessities, we can get into some fun things!

  • Invest in comfort items to make sure you stay comfortable while you work. Back pillows, ergonomic chairs, etc.
  • A mix of healthy and yummy snacks will help you maintain focus during your workday.
  • Adding a plant to your workspace can increase productivity by about 15%.

While these are just a few of the many things that can keep your remote workspace fully operational and enjoyable, this is just the tip of the ice burg. We hope that you have gotten something useful from this article, and we know you will create the best remote workspace for you!

Post Date : 07/25/2022
Title : Most effective ways to boost employee engagement for frontline workers
Description : Most effective ways to boost employee engagement for frontline workers

Company's culture and reputation rely on frontline workers as they play a critical role in interacting directly with your customers. Despite the fact that they make up 80% of the workforce, frontline workers are typically left out of the employee engagement discourse. What is the reason behind that? It can be tough to bring people into your organization's shared goal for the future if they feel alienated from your company's vision and principles.

Why should you care about the well-being of your front-line employees?  

Gallup estimates that 35 percent of American workers are engaged and 16 percent are actively disengaged at work at this time. Employee absenteeism and accidents increase, turnover increases, and customer loyalty and profitability decrease when employee engagement is so low.

You can't make incremental progress in increasing employee satisfaction by focusing on it intermittently. In order for your attempts to increase engagement to be successful, they must be ongoing and deliberate.

Figure 1: The position of health and wellbeing in organisations (%)

What can you do to increase the engagement for your front-line employees?

What can you do to increase the engagement for your front-line employees?

Connect with coworkers

Connect with coworkers

All of your employees, including those on the front lines, need to be connected to the corporate network via digital means.

Frontline personnel can engage with colleagues across the enterprise by using digital solutions that are simple and intuitive to use.

In other words, employees can feel a sense of belonging and kinship with your business, which in turn increases their contentment at work and their output.

A few pointers:

  1. Virtual Lunches.
  2. Encourage Group Chats.
  3. Virtual Workouts.
  4. Motivate Each Other.
  5. Practice a New Language With Co-worker from Another Country.
  6. Hold Virtual Meetings Regularly.
  7. Recreating Coffee Breaks.
  8. Regular Communication.

Improve information accessibility by utilizing the appropriate digital technologies

Improve information accessibility by utilizing the appropriate digital technologies

More engaged and enthusiastic employees are more likely to spread the word on the company's behalf, according to research from Gartner. Uninformed workers, on the other hand, have a detrimental effect.

Despite the fact that your front-line employees may not have access to a computer, they nevertheless need to be able to access important company information.

In today's digital world, it's easier than ever to use the power of technology to connect with your frontline workers.

Consider the following:

  1. Make information available for everyone
  2. Allow Employee input and feedback
  3. Flexible work distribution
  4. Remote first
  5. Deploy and intranet for connection teams

Incentives for frontline employees

Recognizing your frontline employees is a simple and effective approach to boost their sense of purpose and commitment to the company.

Awards for employee of the month are meaningless tokens of appreciation. The best way to recognize your employees is to develop a program that includes a variety of award categories, rather than focusing on just one.

Maintain an engaged and visible leadership team

To promote employee engagement, it is imperative that the company's core values are upheld and, if necessary, elevated.

Experts says that keeping employees focused on the company's core principles is critical to keeping them motivated in difficult times.

Everyone in a company exhibits values, but the organization's top executives serve as the company's role models

Empowering employees and providing ongoing training

Your employees must feel a sense of belonging to the company if you want them to be more engaged on the front lines. How can you get your employees to feel like they're a part of the team?

Your employees will be able to grow and adapt alongside your firm because of the possibilities you give them!

Increasing the level of engagement among your front-line staff is as simple as providing them with professional development opportunities and giving them the tools they need to succeed.

Create once, and distribute to any location

The use of omni-channel publishing technologies and digital signage can help you connect your on-site and remote staff.

Employees will be able to recognize and respond to your messages no matter where they see them if you use branding, colors, fonts, and aesthetics that reflect your company's values and tone.

Obtain feedback from your employees

If you want to enhance your front-line staff engagement, you must collect employee feedback. Send an employee engagement survey to all of your employees to find out how engaged they currently are.

Involvement of employeesEnter heading here...

Well-informed workers have a greater sense of agency and commitment in their work. Employees feel lost and bewildered when there is a dearth of information, whether it is related to handling client complaints or completing benefits enrollment.

As a result, front-line workers lose faith in their jobs, which quickly leads to a lack of interest on their part.

Make use of employee feedback

You can't get the most out of frontline employee input if you don't do anything with it. Consider patterns, recurring themes, and outliers in the data when employees submit their pulse survey.  

Get your culture out of the office and into everyone's daily lives

When it comes to an organization's culture, look no further than its top-level executives and employees for clues.

Businesses are realizing that in order to keep their employees engaged, they must not only maintain their current efforts but also experiment with new approaches. Organizations can use a good employee engagement platform to manage recognition, celebration, and even social gatherings at a distance if venues can organize virtual comedy nights. 

Improve employee onboarding experience

The onboarding process of a new employee can be improved by implementing a robust and successful onboarding process.

Employee retention can be improved by giving the resources and support that new frontline employees require to be successful in their new roles.

Invest in high-quality employee events

The power of a few well-organized workplace events cannot be overestimated. Yes, employees have a lot on their plates, and they won't be able to make it to a slew of events all year. Attending a high-profile event that includes excellent food, entertainment, and networking possibilities is the only way they'll show up.

Employees who might not otherwise have the opportunity to interact with one another outside of the workplace benefit greatly from quality team-building activities. 

Health and safety issues should be addressed often

It's no surprise that companies and employees alike are most concerned about safety. 

During the initial lockdown, tensions were at an all-time high.

Nearly two-thirds of adults in the United Kingdom fear that the pandemic will have a negative impact on their life. It is possible that these mental health issues can have a major impact on employee engagement and performance.

The bottom line 

Despite the importance of including all employees in an organization, it's evident that organizations should focus more on frontline employee engagement. Employee well-being and effective use of digital tools are the first steps toward this goal.

Post Date : 07/25/2022
Title : How to Maintain Safety Culture in Your Organisation
Description : How to Maintain Safety Culture in Your Organisation

According to the Bureau of Labor Statistics, there were 4,764 fatal work injuries recorded in the US in 2020 alone. The International Labour Organization also noted that American businesses spend at least USD 170.9 billion annually to cover costs associated with workplace injuries and accidents.

The numbers presented above are alarming, especially for new and small businesses. These should be reasons enough for you to prioritize maintaining a safety culture in your organisation. Embracing this kind of culture can become your key to keeping your employees safe and ensuring the long-term success of your business. 

What is Safety Culture? 

What is Safety Culture

The term "workplace culture" has become more common across various business industries. Workplace culture is defined as how things are done in a specific workplace. Instead of referring to a company's safety program, safety culture talks about the attitudes, behaviors, and mindsets of employees across all levels towards safety in the workplace.

Creating and maintaining a positive safety culture is crucial to the success of any business because it reduces the risks of accidents, aids in the stability of the business, and protects the business from lawsuits. A safety culture also boosts the productivity of employees as they're able to use machinery and equipment properly without putting their safety on the line.

The idea of creating and changing your existing safety culture (if there is already one) is daunting but necessary. Being complacent about your organisation's safety program has several drawbacks, namely accidents and loss of life. Embracing a safety culture in your organisation can prevent all of these from happening.

How Can You Maintain Safety Culture in Your Organisation?

How Can You Maintain Safety Culture in Your Organisation

Because safety culture functions as a pillar of your organisation's health and safety program, it's essential that you maintain this type of culture. Achieving this goal isn't easy, but the steps mentioned below can help:

1. Encourage Leaders to Prioritize Safety  

The mindsets and behaviors of leaders towards workplace safety impact other employees in the organisation. It'll be challenging for you to maintain a safety culture if you can't get the buy-in of top-level managers and supervisors.

One of the first steps in maintaining a safety culture is encouraging leaders to prioritize workplace safety at all times. Remember, leaders are role models in the organisation and set the standard on how other employees should think or behave.

When the upper management displays safety-first behavior and mindset, it won't be long before employees at other levels follow. In short, the leaders in the organisation will help cement the concept of safety as an organisational priority across all levels and departments.

2. Conduct Safety Assessment

It'll be challenging for you to maintain a safety culture if you don't have any idea of the conditions of different working facilities. Are employees exposed to chemicals at work? Do they have to work in environments with faulty electrical wirings?

To acquire answers to the questions posted above, take the time to personally inspect facilities to identify potential risks and hazards. This should be a priority, especially if the organisation operates in more than one location.

By conducting a safety assessment early, you'll have a better sense of what improvements to make to boost workplace safety. This also impacts the morale of your employees because it shows that you genuinely care about their safety and productivity at work.

3.Provide Safety Training to All Employees

Employees are exposed to different risks and hazards when working, so they should undergo safety training before being assigned on-site. Safety training helps employees understand the risks and hazards around them and the precautions they need to follow to stay safe.

Ideally, safety training should be a part of the onboarding process to orient new hires on what they should do and not do when working. Refresher training should also be provided to tenured employees to update them on the latest safety protocols in the industry.

4.Include Safety in Your Strategic Planning

One of the biggest mistakes employers commit is to discuss workplace safety once and ensure that their initial strategies are enough to bring results. Keep in mind that safety protocols in different industries change, and continually using outdated protocols can still lead to accidents and injuries.

Your strategic planning should always include employee health and safety. This area should be given utmost consideration at all times. Maximize strategic planning sessions by developing relevant workplace safety protocols and policies that are accessible to employees.

5.Create a Safety Committee

Employees who report risks and precautions will likely stir problems if no single team is assigned to address them. This will also cause delays in the workplace as employees will have to leave their day-to-day responsibilities to solve the problem raised.

Maintaining a safety culture in your organisation will come off easier when you have a safety committee. As the name suggests, this committee will be responsible for addressing any safety-related concerns raised. Members of this committee are also expected to meet regularly to identify potential risks and hazards and deal with them ASAP before they cause problems.

Having a safety committee also impacts employees' productivity because they don't have to abandon or pause their daily tasks only to accommodate safety-related concerns. A specific team handles these matters, so others can continue working.

6.Prepare a Budget for Workplace Health and Safety

 All of your efforts to create safety protocols and form a safety committee will be fruitless if you don't have sufficient funds. Improving how your employees think and behave towards workplace safety is crucial, but keep in mind that the process also requires a budget.

Allocate a budget for establishing a safety culture regardless of the industry your organisation is operating in. In general, your budget should cover the expenses of buying protective equipment and safety tools and improving facilities in the workplace.

7.Hire Professionals

There's only so much you can do to maintain a safety culture in your organisation. More often than not, your own efforts aren't enough to succeed in this endeavor. This is especially true if you don't have any experience in health and safety programs.

To increase your chances of succeeding in having a safety culture in your organisation, consider hiring professionals for help. Work with consultants and government agencies that can provide resources on how you can create or improve your organisation's safety culture.

Yes, hiring professionals usually entails additional costs but taking this route is a cost-effective investment. With professionals working on your side, you can streamline your resources as you'll have a better idea of which strategies work and don't.

8.Communicate to Employees Regularly

Communication is important in all business areas, especially when it comes to maintaining workplace safety. Without clear communication, employees will likely struggle to remain safe as they don't know what hazards are present in their workplace.

Some of the best ways to communicate risks and hazards in the workplace are by using signages. Do you want to reduce slip and fall accidents at work? Place warning signs on wet surfaces. Worried employees won't be able to exit the building when emergencies occur? Use green-colored signs on door exits and escape routes.

It's also important to use different communication channels so employees will have avenues to air out their safety-related concerns. Aside from emails, you can also put drop boxes in the different areas of the workplace or dedicate a couple of minutes during meetings to discuss the topic. Creating groups in different apps is also an excellent option.

9.Celebrate Safety

To ensure that everyone in the organisation is on the same page in maintaining a safety culture, reward them. For example, if certain departments had zero casualties or accidents in a month, treat them to their favorite restaurant for lunch.

Rewarding employees and departments that prioritize safety is a great way to increase participation and engagement. This also helps reinforce the idea that maintaining a safety culture is a collaborative effort among all the employees in the organisation.

10.Review and Improve 

Even the most established organisations can't create and maintain a safety culture for the first time. The process usually takes a lot of trials and errors before getting it right. You should do the same by regularly reviewing and improving your existing strategies.

Take the time to assess the effectiveness of your strategies and assess which ones are giving you the results you're expecting. Discontinue using strategies that don't impact your progress and focus more on strategies that help you achieve your short- and long-term goals.

Embedding a safety culture in the workplace is an ongoing process, so never settle once you have a program. Instead, look for loopholes and improve your strategies accordingly.

Consistency Counts

Maintaining a safety culture in your organisation doesn't happen overnight, so don't expect to notice results after implementing all these tips in a day. To see improvements, consistently implement all the strategies mentioned here and ensure every employee participates.

Post Date : 07/22/2022
Title : 9 Creative Strategies To Manage Employee Absenteeism
Description : 9 Creative Strategies To Manage Employee Absenteeism

​ In a company setting, it's evident that absenteeism is not only common but also costly because it may result in financial loss. Therefore, it is imperative to focus immediately on the most effective methods which can be used to combat both the short-term and long-term effects of employee absenteeism. With this, you will have more time to spend working on strategy and innovation.

What Contributing Factors Lead to Employee Absenteeism?​

What Contributing Factors Lead to Employee Absenteeism

In order to take steps toward lowering the absenteeism rate, you must first have an understanding of the factors that contribute to absenteeism. The following are some of those:

  • Depression
  • Burnout
  • Harassment at work
  • Illness
  • Low Workplace Morale
  • Childcare and Eldercare
  • Disengagement
  • Job Hunting

By recognizing absenteeism's causes, you can design a better work environment and make employees happier. Take a look at some successful preventative methods you can implement to manage absenteeism:

#1.Talk To The Employee

Talk To The Employee

Before disciplining an employee for being absent, discuss why they're calling in or arriving late. When you're speaking with employees, make an effort to get to know their life circumstances. Doing so will help you foster a culture of trust and openness in the workplace. If they have health or personal challenges, you can help them in any way possible.

Don't presume employees are avoiding work because of a disability or illness. They may be bullied or overburdened at work, which results in days off due to stress. Remember to be compassionate, solution-focused, and respectful of your employee's privacy.

#2.Focus On Employee Well-Being And Safety

An employee's decision to avoid a workplace that feels unsafe, unfulfilling, or unrewarding will get deeper as the day passes, setting a pattern of absenteeism.

In many 24/7 businesses, including manufacturing, universal health care, energy, and the public sector, employee safety is a key priority. Many organizational leaders fail to notice that the personnel schedule causes important health hazards like fatigue.

Scheduling is a crucial element in employees getting tired, either from working long days or not getting enough rest between shifts. Poor schedule design can cause fatigue and absenteeism.

On the other hand, proper schedule design can promote well-being, although efforts must be made to ensure that workers get enough rest even when they're not on duty. Napping pods and fitness trailers are creative alternatives for workers with long commutes.

 #3.Standardize Flexibility

While similar positions have similar contracts, employees face different problems, personally and professionally. Introducing some measure of flexibility into the working relationship between an employer and employee can go a long way toward minimizing absenteeism.

This flexibility can include providing training and development programs, which allow individuals to improve their skills, advance their careers, and earn a higher salary.

Payment flexibility can be a significant business tool, especially for paycheck-to-paycheck workers. Unexpected costs like education or healthcare might strain family budgets. Therefore, allowing payment flexibility lets employees obtain unpaid wages. 

 #4.Encourage A Healthy Atmosphere In The Workplace

Encourage A Healthy Atmosphere In The Workplace

Absenteeism is something that can be affected by factors such as whether or not people enjoy their jobs, they have friends at work, and whether or not they feel like they belong in the company.

You may solve this issue by encouraging them to think of themselves as part of a team by having or doing the following:

  • Healthy competition amongst the different departments.
  • Activities aimed towards strengthening the team.
  • Volunteer work in a group context.

All of these suggestions can contribute to increased levels of employee satisfaction and also be utilized by remote teams, though with some necessary changes.

You may also make the workplace more inviting by enabling employees to design their own workspaces and encouraging them to bring in personal objects to display there. Bringing down the unplanned employee absences percentage can be as simple as designing a work environment that people look forward to spending time in.

 #5.Establish A Consistent Attendance Policy

It is essential to have a transparent attendance policy that is communicated to every member of the organization. Employees need to be aware of what is expected of them as well as what is regarded as tolerable.

Establishing clear protocols for reporting absences can help to guarantee that all workers are aware of when and to whom they should report their absences. How the company handles unacceptable absences should be consistent.

#6. Make Employees Feel Valued

Money alone won't keep unhappy employees at work. Employees want to know they're acknowledged, that their words matter, and there are career growth opportunities for them. Give workers positive encouragement, training, and job advice. Simply calling employees by name shows appreciation.

Consider offering incentives for perfect attendance, such as paid holiday leave, the ability to switch shifts, or salary bonuses. Also, retaining employees is easier when the company provides them with competitive pay.

#7. Make Use of Tools For Managing Absences

You can keep track of absences and attendance in real-time with the help of absence tracking software.

Aside from that, they can provide data on patterns in absenteeism and help you see the success of specific initiatives. You can use this information to make adjustments to your business's absence policy.

#8. Promote A Whole Person Approach

People have specific needs that cut across multiple dimensions. Adopting policies and practices that consider an employee's living situation may help meet these needs. The concept of providing employees with flexible work schedules is an advisable practice that may help employees deal with the issue of managing the demands of work, household, and other obligations.

It is up to you to decide whether to adopt flexible schedules, but it is a viable option for decreasing employee absenteeism. This can be accomplished by providing employees with the option to take care of themselves while still getting their work done, on their own terms.

 #9.Monitor Progress And Make Adjustments When Necessary

 If you don't measure process performance, you may be wasting valuable resources. Measure whatever strategy you apply. Using an attendance tracking system, assess if absences are consistent, increasing, or decreasing over time.

Your absence management tactics may be working if they're dropping. If workers' excessive absence records are rising or not improving, you may need to rethink your strategies. Try a new absence management approach or combine ways to reduce it. After implementing new approaches, document the impact, examine the data and adapt if necessary.

Conclusion

Poor employee attendance can be a big problem, but managing it is something that many managers do not feel prepared to do. Nevertheless, if you keep the aforementioned measures in mind, you will be able to help put a brake on absenteeism and possibly make your organization a happier and more productive place.

Post Date : 07/14/2022


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